The country has a shortage of workers with specific skills. Information Technology, sales, healthcare and hospitality are the particular business sectors looking for the right qualified people with obvious talents. According to a Manpower Group Survey of 2016, these professions are simply calling out for workers from abroad.

Almost half of Polish employers are currently struggling to fill skilled roles – this against a backdrop of an EU country with the largest economy in central Europe. Poland’s growth in recent years has suffered from a trade slowdown and its expensive welfare system hasn’t helped. However, unemployment is falling and in 2017 it dropped below the EU average.

So, the jobs are there aplenty, particularly for foreigners who are considering Poland as a work destination – and it has become one of the biggest business process outsourcing/shared services centres in Europe.

You may not understand the language, but we understand what it takes to succeed there

The larger share of Poland’s workforce is in the services sector. Other main industries include chemicals, coal mining, food processing, iron and steel, glass, machine building, shipbuilding and textiles. Positions are available for good degree graduates especially – those with highly sought-after language or IT skills – and they’re being snapped up by telecommunications businesses, computer science firms and the logistics industry. Some excellent opportunities also exist in banking and finance, education, management and tourism.

Poland has more than a fair share of multinationals as well as major indigenous companies, including Agora SA, Asseco Group, FCA Group, GSK (GlaxoSmithKline) Poland, LOT Polish Airlines, Nordea Group, Orange Polska, PKN Orlen, PKO Bank Polski, Poznan Volkswagen, RBS Poland, T-Mobile Polska and Toyota Motor Poland.

Anyone working in Poland for more than three months will need to obtain a temporary residence permit, which lasts for up to three years. This can be arranged by BRADFORD JACOBS agents in Poland with the Voivodeship Office. EU nationals can also be entitled to certain types of health and social security coverage, transferred to the country in which they go to seek work. As Polish is spoken by the vast majority of the population, proficiency in the language is often necessary for many jobs. However, English is spoken among some academic, business and professional communities, as well as the younger generation.

But don’t let that little knowledge of the Polish language put you off expanding your business into the country. It simply requires a bit of patience and know-how by those on the ground – and you should look no further than BRADFORD JACOBS for help with your project or assignment.

Agents of BRADFORD JACOBS are totally on the ball to make your Polish expansion processes painless and easy. We can help you hire your candidate of choice, handle HR matters and payroll, and ensure that you’re in compliance with local laws – all without the expense of setting up a branch office or subsidiary. Our Polish agents and our worldwide Employer of Record Platform is designed to provides you with piece of mind, allowing you to concentrate on running your business.

With BRADFORD JACOBS’ in-country legal experts and our experienced and trained staff, we can guide you smoothly through the many of complex laws and regulations of hiring staff in Poland. When negotiating terms of an employment contract and sending a job offer letter to an employee in Poland, it is a legal requirement to put a strong employment contract in place, in Polish as well as English, which sets out the terms of the employee’s compensation, benefits, and termination requirements. An offer letter and employment contract in Poland should always state the salary and any compensation amounts in Euro rather than a foreign currency. 

Here’s some hugely attractive reasons you should use Bradford Jacobs’ agency services in Poland:

  • You have a contractor overseas and you want to take them on full-time as a company employee.
  • As they’re a contractor, your company is currently in a non-compliant relationship with them.
  • Your company wants to invest in these resources and show your commitment to them by offering then full-time work under your company banner.
  • The contractors are asking for the improved status afforded by full-time employment.
  • You’re seeking cost-effective solutions in upgrading contractors to employee.
  • Legal complications need to be avoided when converting contractors to employees.
  • Avoid the costs and risk of maintaining a foreign corporate entity. You see that the compliance and financial perspective as it stands is too high in terms of investment and just does not tie-in with your long term goals.
  • It needs to be done quickly. You’d like to hire today, but are in need of an interim solution while setting up your foreign entity.

Well, our single answer to all of these dilemmas is – no problem!

For companies wishing to hire employees in Poland, our expert advisors can walk you through the nuances of employment and hiring in Poland – and indeed in every other European state.  Within just 24 hours following your initial call to us, BRADFORD JACOBS will send you a customised proposal to match your exact specifications and requirements. You can have your employees up and running within a few days of the paperwork being signed and sealed.

Remember, whether foreign national expatriates or local national hires, BRADFORD JACOBS can assist with Polish business visas, work permits, local payroll, taxes, and general employment support. Our services will drastically decrease your time to market, fully compliant and without the hassles and headaches. 

If you’re considering engaging a PEO, we suggest you first check out what BRADFORD JACOBS Consulting can offer…

How it works

Our aim as the Employer of Record for your international employees is to provide specific payroll, HR and ‘in-country’ compliance services.

In the first instance, BRADFORD JACOBS professionals will consult with you to understand your specific requirements and timeframes and assess the best model to provide our services. As these are co-employer and employee arrangements, there will be some important conditions for you to consider so that the PEO model remains accurate, timely and – most importantly – compliant with the rules and regulations governing staff employment in a specific country.

The most important thing we do is protect our clients and their workforce – which makes BRADFORD JACOBS the reliable partner you would want to work with.

Service Overview

PEO in Poland

BRADFORD JACOBS Consulting provides employer of record services for clients that want to hire employees and run payroll without first establishing a branch office or subsidiary say, as an example, in Poland. Your candidate is hired via BRADFORD JACOBS agencies in Poland in accordance with local labor laws and can be set up within a few days. One of our experts is assigned to work with your team, representing your company exactly as if he or she were your employee and working to meet your requirements in that country.

Our PEO service enables clients to run payroll in Poland while HR services, tax, and compliance management matters are lifted from their shoulders onto ours. As global PEO professionals, we manage employment contract best practices, as well as severance issues and even termination if required. We also keep you up to date of any changes to local employment laws in Poland

Establishing a branch office or subsidiary in Poland to engage a small team is time consuming, expensive and complex. Polish labor law has strong worker protections, requiring great attention to detail and an understanding of local best practices. Our global partners make it problem-free and an easy exercise to expand into Poland. We can help you hire your candidate of choice, handle HR matters and payroll, and ensure that you’re in compliance with local laws – all without the burden of setting up a Polish branch office or subsidiary outfit.  

Features and Benefits 

  • Solutions available for all nationals.
  • Employment and business support provided by local professional partners.
  • Contractors benefit from the highest legitimate retention through the use of tax and social security treaties, expatriate tax regimes, pension schemes, double taxation agreements and tax claimable expenses.
  • Value for money and flexible fees – inclusive of Polish tax return and expenses claims. These are charged only when the contractor is starts working. If contractors wish to use their own accountants to file income tax returns, we pay their accountants’ fees up to the amount charged by our own accountant.
  • EUR 5,000,000 cover for employers’ and business liabilities.
  • Single point of contact, so contractors can focus on their job.
  • Extensive expertise in Polish tax and social security issues.

For the Employer

  • Fast international employee engagement solution.
  • Controls operating budgets as all employer costs are provided at the outset to ensure full transparency.
  • Time efficient with minimal paperwork required compared to the red tape often encountered when setting up your corporate entity.
  • Professional assistance with employment and compliance matters.
  • Reduced legal and accounting costs.
  • All statutory professional insurances are provided as part of the BRADFORD JACOBS service.

For the Employee

  • Compliant local employment contract.
  • Payroll on-time and 100 percent accurate.
  • Professional HR assistance with employment related enquiries.
  • Up-to-date information on tax regulations and compliance.

 Contract of Employment

  • Each worker is issued with a comprehensive contract of employment in dual language – in this example case, Polish and English.
  • An overview of the statutory provisions in Poland will be made available to you prior to contract offer. BRADFORD JACOBS will appraise you of all the salient in-territory HR rules to ensure you have a thorough understanding of Polish laws and protocols. 
  • In conjunction with in-country expert advisors, BRADFORD JACOBS will recommend where these provisions can easily be enhanced enabling you to provide a fully competitive salary and benefits package for all your employees.
  • Salary, commissions/bonuses and all benefits are agreed with the ‘workside’ employer and are contractually included.

HR

  • Fully managed service to assist with routine HR tasks such as absence management and expense processing.
  • Guidance on in-territory compliance requirements – such as any legal obligation to record time and overtime provisions.
  • Ad-hoc support available around the clock to support you when you need it most in the event of any disciplinary, grievance or other HR matters requiring urgent attention.
  • Regular updates provided and advice available to ensure that you are made aware of not only significant changes to existing laws but also to ensure ongoing compliance with all aspects of Polish employment law.
  • BRADFORD JACOBS will bring any issues to your early attention and, where appropriate, work with you to ensure internal policies and handbooks are updated accordingly.
  • Accident insurance covering occupational accidents, commuting accidents, and occupational diseases as required by Polish law is provided as standard.

Payroll & Settlement

  • Fully compliant international payroll funding process ensuring that employees and competent authorities are paid on time, electronically into the relevant bank accounts
  • Statutory filing, submissions and end of year reporting completed as standard. 
  • Liability payments made in line with local territory requirements to the respective competent authorities well in advance of deadlines.
  • Staff payments made to employees on a fixed weekly/bi-weekly/or monthly basis as required in local currency.
  • Electronic pay slips provided to employees.
  • We hope that you enjoy a long and mutually beneficial relationship with all your employees. If your employee decides to move on, however, you can rest assured that all leaving documentation required by him or her will be issued efficiently. According to the labor law of Poland, your employees will be at risk of having their work permit revoked if they (i) do not perform the works for which they are employed and (ii) lose vital qualifications that are required to execute the job.
  • Our BRADFORD JACOBS’ employment solutions helps you have your mobile workforce officially employed in Poland by our company instead of setting up your own legal entity there. You just choose the right candidate that you need to have working for you in Poland and then leave it to us to handle all the rest – fast and hassle-free.

On-boarding

Once the contractor registers with us, we take care of all work-related permits and registration formalities. He or she sends us completed time sheets and any approved expenses. We invoice the end client. When the invoice is settled, we deduct all contributions due to the Polish authorities and transfer the remaining salary into the contractor’s bank of choice.

Finally, at the end of the financial year, we prepare the year-end accounts and, at the end of the assignment, we de-register the contractor.

We appreciate each situation and business is different. That is why BRADFORD JACOBS offers a consultative and bespoke solution to every client. Personalised job specifications, job offers and benefits packages are all agreed with you during the set-up process. We know one size does not fit all and rest assured we can accommodate all bespoke requirements.

Sounds good? Then do contact us to arrange an initial Professional Employment Outsourcing consultation with our team.